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Simple Rental Records
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Built for independent landlords

Clear books.
More peace of mind.

Keep rent, expenses, and tenant details together. See where your rentals stand, without rebuilding a spreadsheet every month.

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30-day free trialNo credit card required

  • Rent & expensesEasy to track
  • Tenants & leasesHistories in one place
  • ReportsReady to print or download
Example dashboard with fictional records for Maple Street: $28,400 received, $12,950 paid from January to June, a month-by-month chart, and June rent showing two apartments paid and one partial payment.

Example dashboard with fictional sample records.

A simpler routine

From everyday entries to a clearer month.

Set up your rentals

Add your properties, apartments, and tenants. Bring existing records with a CSV import.

Keep up as you go

Record rent and expenses, attach receipts, and save templates for recurring payments.

See the bigger picture

Review your totals and create reports to share with your partner or tax preparer.

Built around the work you actually do

The tenants, the payments,
and everything in between.

Follow rent balances, keep tenant history, find a receipt, or prepare the next report. Your records stay connected across the business.

Explore the reports

Rent balances

Know what is owed—and by whom.

See rent due, payments made during a tenant’s stay, and the remaining balance. Current and former tenants’ balances stay separate.

  • Identify tenants who owe rent, are paid up, or have paid ahead.
  • Keep outstanding balances visible after a tenant moves out.
  • Owners can change a tenant’s rent from an effective date; earlier months keep the previous rate.

Find it in Dashboard → Apartments. Set monthly rent and tenancy dates so balances have the information they need.

Tenant history & documents

A new tenant shouldn’t erase the last one.

Keep names, contact details, move-in dates, move-out dates, and leases connected to each tenancy.

  1. During the stay

    Review contact information, rent history, payments, and PDF or image leases.

  2. When someone moves out

    Record the end of the tenancy and retain its details, documents, and balance.

  3. When the next tenant arrives

    Start a new tenancy while keeping earlier tenants available for reference.

Find it in Apartments → an apartment’s tenant and lease details.

See your cash from every angle

Start with the totals, then explore the detail behind them.

What’s included
  • Compare money received and paid with monthly charts.
  • Review income and expenses by category and rent received by apartment.
  • Switch the view between all houses, one property, and different years.

Dashboard

Find the payment. Keep the proof.

A searchable ledger with the supporting paperwork close by.

What’s included
  • Search descriptions and notes; filter by apartment, category, or follow-ups.
  • View and edit payment details, with totals for your filtered entries.
  • Attach a receipt photo or PDF, or take a picture directly on your phone.

Record

Stay on top of monthly payments

Save recurring rent and expense templates once, then manage each occurrence.

What’s included
  • See which monthly payments are waiting for confirmation.
  • Record an actual payment, skip an occurrence, or stop and resume a reminder.
  • Set optional end dates and keep month-end schedules consistent.

These are reminders, not automatic rent collection. Only confirmed payments enter your cash reports.

Record → Import & recurring

Organize the way you own

Keep property-level costs and apartment-level records together.

What’s included
  • Owners can manage houses, addresses, apartments, and monthly rents.
  • Use Whole building for shared costs that do not belong to one apartment.
  • Owners can manage categories to keep income and expenses organized.

Houses & categories

Bring your spreadsheet with you

Move existing transactions into your books without retyping every row.

What’s included
  • Owners can download a CSV template, preview rows, and validate an import.
  • Rows already imported are skipped, so importing a file twice never doubles your books. If two real payments match exactly, add a note to one so both are kept.
  • Owners can export the full ledger as CSV and download every receipt and lease.

Create matching houses, apartments, and categories first. CSV imports accept up to 1,000 rows and 1 MB per file.

Record → Import & recurring

Share the work, manage access

Give the right people access to the right business.

What’s included
  • Owners manage invitations and membership; each business keeps separate books.
  • Switch between businesses you belong to without combining their records.
  • Set up authenticator verification and review or revoke signed-in sessions.

Owner and member permissions differ. Owners can also review security activity and require multi-factor authentication.

Team & account security

Explore the five report types below, or see how all these features fit into the plan.

Pricing & everything included

Know where you stand

Your records, made useful.

See what came in, what went out, and what needs a closer look. Save a snapshot whenever you need it.

PDF · CSV · Print

Operating statement

Income, expenses, and net operating income for the period, the way a lender or partner reads it.

Rent roll

Every apartment with its tenant, monthly rent, rent expected, rent collected, and deposit held.

Transaction register

Every payment in the period with a running balance. The full detail behind the totals.

Schedule E worksheet

Rental income and expenses grouped by the IRS Schedule E lines, one column per house.

Counts the mortgage interest you confirm, not the full loan payment, as the IRS expects.

Tenant directory

Current tenants with move-in date, rent, and contact details. Vacant apartments are listed too.

Ready for the next conversation.

Download your reports for your spreadsheet, business partner, or tax preparer.

How data export works

The detail behind the numbers

A clear view of your rent roll.

Example records · one month
Example monthly rent roll with fictional tenants
ApartmentTenantMonthly rentCollected
Apartment 1Alex Morgan$1,500$1,500
Apartment 2Jordan Lee$1,600$1,200
Apartment 3Casey Taylor$1,700$1,700

Simple, transparent pricing

One plan. All the essentials.

For up to 10 houses. Choose monthly or yearly billing with the same tools included in either option.

Explore pricing & all features

See pricing, everything included, and answers before you start.

Help & your data

Clear answers.
No guesswork.

Understand how your records are handled, what you can export, and where to turn for help.

Read about security
Where can I get help?

For help with your books, email support@simrentrec.com, or visit our Contact page to request a call.

Who can access my records?

Your business records are accessible to its members. Invite only people you trust. We store account details, rental records, and uploaded files to operate your books. The shared demo is public to other demo visitors. Read our Privacy Policy and Terms of Use.

How is my information protected?

Every connection is encrypted, everything you enter in your books is backed up automatically every day, and each business’s books are kept separate, so only its members can open them. Owners can require two-step sign-in for everyone in the business. Read more on our Security page.

Can I download my records?

Yes. Owners can download the full ledger as a CSV file from Record → Import & recurring, and every saved report downloads as PDF or CSV. Receipts and leases open and download from the payment or apartment they belong to.

Make room for a simpler routine

Give your rental records a home.

Start with your properties. Build a clearer picture, one entry at a time.

Start free trial

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